Data Security in Accounting Software

Why Data security is important?

At TrustEasy, data security is extremely important to us. When Accounting Firms trust us with their client’s confidential data, it’s equally responsible for us to make sure we replicate that trust. Hence, It’s in our name “TRUSTEasy”!

We take data security seriously. Data security is critical to public and private sector organizations for various reasons. We at TrustEasy protect our user and customer data from falling into the wrong hands. Financial firms, for example, may be subject to the Payment Card Industry Data Security Standard (PCI DSS) which forces to take all reasonable measures to protect user data.

Access Controls
This type of data security measures includes limiting both physical and digital access to critical systems and data. This includes making sure all computers and devices are protected with mandatory login entry, and that physical spaces can only be entered by authorized personnel.

Similar to access controls, authentication refers specifically to accurately identifying users before they have access to data. This usually includes things like passwords, PIN numbers, security tokens, swipe cards, or biometrics.

Data Masking
By using data masking software, information is hidden by obscuring letters and numbers with proxy characters. This effectively masks key information even if an unauthorized party gains access to it. The data changes back to its original form only when an authorized user receives it.

A computer algorithm transforms text characters into an unreadable format via encryption keys. Only authorized users with the proper corresponding keys can unlock and access the information. Everything from files and a database to email communications can — and should — be encrypted to some extent.

Elements of Data Security

There are three main components of Data Security that we adhere to are confidentiality, integrity, and availability. Here is what each fundamental piece implies in terms of preventing unwanted access and data exfiltration.

  • Confidentiality:
    Ensures that only authorized users, with appropriate credentials, have access to data.
  • Integrity:
    Ensures that all data is accurate, trustworthy, and not prone to unjustified changes.
  • Availability:
    Ensures that data is accessible and available for ongoing business needs in a timely and secure manner.